# Gruppenplan - Simplify my group trip organization

## What is gruppenplan.com?

A web app that allows you to easily distribute individuals and groups into rooms and spaces.

Here is a short 1min Video
https://www.youtube.com/watch?v=Mc7RTVMqH1Q&list=PLn5Ifj8VkDnRI0HiADBNxQHvekPERprk6&index=1&pp=iAQB

## Who is gruppenplan.com for?

* Tour operators and tour guides
* Teachers on school trips
* Hotel owners & hotel staff
* Cruise organizers
* Operators of campsites
* Convoy organizers
* Anyone who wants to organize larger groups or trips

## Typical use case, or what does room allocations mean?

**Imagine this situation / Picture the scene**

You have a large number of clients, both in groups and as individuals, for whom you want to organize a group trip.
To accommodate your clients cost-effectively, you book an entire hotel.

**Now, a few questions arise:**

* Who will stay in which room?
* What group preferences are there (who wants to stay with whom)?
* How can the room allocation be organized to fulfill as many of these preferences as possible?

**Our goal is to make answering these questions much simpler.**

## Separate rooms by gender

Mixed or separate group areas can be configured in detail
On children's / school trips: boys and girls can be strictly separated from each other

## Allow your clients to enter their own group preferences

Make your job easier by letting your participants enter their room preferences (who wants to stay with whom) themselves.

## Give guests their own information page

* Travel participants can carry out the following actions on a specially activated webpage:
* Submit a group preference
* View their assigned room and its occupants
* View private travel information for logged in participants

## Typical problems when trying to organize travel for large groups

1.  A customer (e.g. a school teacher on a school trip) wants to organise a group trip and visits the website of a tour operator.
2.  The customer realises that all rooms and their occupants must be known and specified in detail when booking.
3.  The customer is overwhelmed and cancels the booking frustrated.

## Our solution for organizing trips with large groups

1.  Each participant books only one sleeping place for themselves.
2.  Travellers enter their desired roommates.
3.  Our program takes over the planning to find the optimal spot for each participant, taking all group preferences into account.
4.  This way, no one is overwhelmed by the organization, and everyone is happy.


## Extensive methods for shared editing

We have devised extensive methods to make the planning, processing and organization of group trips as easy as possible.
With role-based access and editing permissions, organizational tasks can be distributed among multiple people, significantly simplifying the process.

Read more about it here:
https://gruppenplan.com/docs/share-editing/

## Spaces of any kind

Use our program to manage not only rooms but also other spaces:

* Houses
* Tents
* Tent spaces
* Desks
* Vehicles
* Parking lots
* Teams

## Use our information system as support even during a trip

Does the customer need a ski pass, has he already paid for it?
Use self-defined tags to add any additional information to people, rooms or groups. Our web application allows you to do this easily and in real-time during a trip.
Examples: ski-pass-paid, skis-rented, boot-size-36

## Advantages for Participants

For high customer satisfaction

* **Personal preferences**
  Customers get rooms with the room-mates they want, even when traveling in large groups, without having to pay separately for single rooms.

* **Easy access to information**
  Up-to-date travel information directly to all participants. Customers can obtain information themselves immediately at any time instead of waiting in queues at reception or on the phone.

* **Simple Digital Self-Service**
  Well-functioning, digital self-service is particularly popular with younger customers.

## Advantages for Tour operators

For higher sales and lower costs

* **Unique selling point**
  Customer loyalty through individual adaptation to personal wishes and modern digital guidance - a unique selling point compared to other providers.

* **Significant Time savings**
  Over 90 % more efficient - what used to take days can now be done in just a few minutes.

* **Optimal Room Utilization saves money**
  Cost-effective with the minimum necessary rooms booked.

* **Automate processes**
  Travel participant distribution at the click of a mouse, up-to-date information for all participants, intelligent consideration of individual wishes.

* **Real-time overview**
  Direct access to participant lists, room allocation and last-minute changes.

* **Central information platform**
  All relevant travel data in one place - no paperwork, no scattered Excel spreadsheets.

* **Reliability**
  Complete documentation and full traceability of all processes.


## Technical features

- **Real-time data processing**
  Allows several users to work on the same trip at the same time, just like in Google docs.

- **Modern search algorithms**
  Modern search algorithms are used to achieve the most precise and optimal result possible.

- **GDRP complient data protection**
  Following strict EU data protection, no selling and arbitrary sharing of data with third parties. Clear data access through role and access rights.

- **Try for free now**
  Just sign up now and try it out without any costs. No credit card required.

- **Password free login**
  No passwords needed. New OAuth standards allow you to log in with just 2-3 clicks.

- **Good readability**
  Due to high contrast.

- **Fast and efficient**
  We always keep an eye on website performance and take a good user experience seriously.

- **Modern design**
  A modern website that not only looks good but is also easy to use.

- **Responsive Design**
  Works smoothly on all screen sizes, whether desktop PC, smartphone or tablet.

## Editing steps

1. Specify rooms
2. Enter participants
3. Enter groups
4. Generate room allocations in one click

## What does it **look** like?

Take a sneak peek at our Quickstart Guide to see the workflow in action!
https://www.youtube.com/watch?v=6bxyW1_qN7s&list=PLn5Ifj8VkDnRI0HiADBNxQHvekPERprk6&index=2&pp=iAQB

## Pricing

Pay Only For What You Use
Our core principle is simple: you only pay for the people who actually register for your trip.

## Always included

All plans include the following features

* Unlimited amount of edit iterations
* Unlimited number of spaces (and/or rooms in a accommodation)
* Unlimited amount of groups
* Share result as a web page
* Website for PDF export
* CSV Export

### Pricing Plans

* Free: €0 for up to 15 people per trip.
* Pro: €0.40 per registered person.
* Organization: €1.25 per registered person.
* Enterprise: Custom pricing for organizations with over 5,000 people per year.

### Additional Options for Pro Plan

The Pro plan has optional features for shared editing, which can be added on a per-trip basis:
* Base Rate (No Shared Editing): €0.40 per person
* Share Editing with Tour Operator: + €0.20 per person
* Share Editing with Group Organizer: + €0.20 per person
* Share Editing with Travel Participants: + €0.60 per person

### Start for Free!

Planning a trip for a small group? You can use Gruppenplan for free for up to 15 people, giving you access to powerful organizational tools at no cost.

Lear more about it here
https://gruppenplan.com/pricing/